Interim Administrative Assistant

Job Title: Interim Administrative Officer (Maternity Leave Replacement)
Location: Brussels, Belgium
Work Schedule: Hybrid – 3 days per week in the office

About the Role

We are looking for a dynamic and versatile Administrative Officer to join our team on an interim basis to cover maternity leave. This position will provide essential support to both our IT and Facilities/Office Management teams. It's an excellent opportunity for someone looking to gain experience in a fast-paced, international environment while contributing to the smooth day-to-day operations of the organization.

Key Responsibilities

●      Provide daily administrative support to the IT Officer and Office Assistant;

●      Assist with the coordination of IT equipment, inventory, and troubleshooting requests;

●      Support facilities management tasks including office supplies, meeting room setups, and liaising with external vendors;

●      Help with onboarding/offboarding of staff from an IT and facilities perspective;

●      Maintain and update administrative records and documentation;

●      Respond to internal requests in a timely and service-oriented manner;

●      Collaborate with colleagues across departments to support operational needs.

Profile and Skills

●      First experience in an administrative, IT support, or office management role is a plus;

●      Strong communication skills in English (written and spoken);

●      Knowledge of French and/or Dutch is a plus; any additional languages are a bonus;

●      Tech-savvy and confident using office software and digital tools;

●      Affinity with IT and willingness to learn basic technical tasks;

●      Reliable, proactive, and a fast learner;

●      Able to multitask and work effectively in a dynamic environment;

●      Based in Brussels or willing to commute 3 days per week to the office